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2018 August Minutes

by SC Secretary: JR Kasper

Posted on 8/7/2018

Sporting Chance Minutes
08/07/18

GENERAL BUSINESS:
Attendance: JRK, Erich K., Sue C., Stan, Deb, & Matt T., Elaine & Dan M., Loren J., Sarah S., and Jim & Matt G.

Review Minutes: June 25th minutes were reviewed Erich K. made motion to accept minutes as is and
Sue C. second motion…motion passed

Review Treasures Report: Erich K. updated members present on balance in checking account and amount in CD's as of the 6th of August. Matt G. made a motion to accept treasurer's report as is and Sarah S. second motion…motion passed.

OLD BUSINESS:
Fundraiser Ideas:
Gun Raffle: tickets available for members wanting to sell
Pizza Ranch: JR talked to Kyle. Fund raiser is done over the school year, and this spring is full. We need to pick up application to fill out and turn in. They will contact this fall to arrange a date. Event would be SC volunteers would help serve, wash dishes, and clean tables one evening during supper rush. SC would then receive a portion of the proceeds for helping. Use it as lead in to B2PH this fall, with money raised used for event to help offset costs.
04/03/18: May not have enough volunteers
05/01/18: JR is going to fill out application for this fall
06/05/18: Application filled out & turned in…will be contacted for date
06/25/18: nothing new to report
08/07/18: nothing new to report, on waiting list for fall fund raiser
Sidewalk Sale at Sam's Club: Jim offered to smoke pork butts and serve as meal at Sam's Club
05/01/18: Jim will follow up Sam's Club…serve pulled pork sandwich & chips
06/05/18: discussion held regarding start up cost of fundraiser what projected sales would be to break even. Conservative estimate is needing $300.00 seed money to prepare a pulled pork sandwich, chips, cookie, and pop. JR led discussion regarding concern for amount of seed money needed and volunteer as well as date not being set. Bryan agreed with with JR's concern. A motion was made to not pursue until we can find out what dates are still available at Sam's Club. Jim was going to check on dates
06/25/18: update from Jim G.
08/07/18: nothing new to report, Jim thought motion was made at last meeting to not move forward with Sam's Club Sidewalk Sale. Stan made a motion to not move forward with sidewalk sale, Sue second motion….motion passed

Shelter at Center: Posts still need to be painted or covered and landscaping completed…tabled until April 2015. Bryan will coordinate with Barry to landscape area around shelter and paint/cover posts.
07/07/15 Update from Bryan H. … no action taken. Bryan H. will contact Barry about possibly scheduling equipment and volunteer work during member campout in August.
04/05/16: Tabled until May
05/03/16: Tabled until June
06/07/16: Tabled until August
08/02/16: Do work at member campout? Member campout cancelled
09/06/16: 23 posts - 4-1/2" in diameter, lengths vary…create cover post at 48"… Table until June 2017 since work did not get done with member campout being cancelled. Work day has been set for 06/10/17 to finish stop barriers, landscape, and clean shelter for Escape To Lake.
04/04/17: Need to change work day as the original work day now coincides with the AGFE. No work day set, possible work day suggested 06/03/17
05/02/17: Work day set for 05/09/17. Scott W. volunteered to pick up necessary supplies. He has a connection with Midwest Plumbing
06/06/17: No work day planned…possibly at member campout. JR is going to check on pricing for 5" pipe & caps
06/27/17: JR called Western Steele and Plumbing. They carry 5" pipe. The cost of the pipe is $3.41 per foot, and $13.70 per cap. The approximate cost to cover pipe with PVC and cap will be $700.00. We are short $300.00.
08/01/17: JR led discussion regarding existing products purchased for shelter and what to do with them. A recommendation was made to take back all purchased items before 90 day window is up and we can only get store credit. If we are to proceed with PVC covering move forward with the 5" pipe found at Western Steele and Plumbing. Sue made motion to take back items and Stan seconded motion…motion passed
08/05/17: UPDATE…missed getting refund applied to credit card by one day. We now have a store credit at Menards for $344.87
09/05/17: Discussion held to increase budget to $1000.00 in 2018, and table work until April 2018 and schedule work day at that time. Ray made motion to add $1000.00 to 2018 budget and table work day until April 2018, Bryan seconded motion…motion passed
04/03/18: Need to set a work date to complete work at Shelter in Center or remove from agenda
decided at meeting to paint posts instead of covering with plastic pipe
04/28/18: Stan, Erich, Nathan, & Jackson cut posts level
05/01/18: Need to set two dates to complete work
Back fill & concrete pipes: Nathan, JR, & Bryan…done 05/05/18
06/05/18: need to set date to finish up… Sand, prime, & paint
06/25/18: need to set date to finish up… Sand, prime, & paint
08/07/18: Erich is going to contact Ray B. to determine type of primer and paint to purchase. Sue suggested contacting Boy Scouts to help paint….JR volunteered to contact Boy Scouts and set date to sand, prime, & paint. Tentative date to sand, prime, and paint is the weekend of August 25th.

Member Picnic - Sue reserved shelter at Jaycee Park for September 14th, from 4-11 PM. The shelter and Beverage permit has been purchased, $95.00

Crossbows: Ray mentioned it is not good…update from Ray at next meeting
Bryan made suggestion to not get existing bows refurbished.
JR contacted Tenpoint:
Visited with Sabrina (P) 1-330-628-9245 (E) ssimon@tenpointcrossbows.com
All donations for the three companies go through her
No application to fill out
Horton, Tenpoint, & Wicked Ridge have merged into a single company
JR emailed Sabrina on April 26th with information about SC and what we are looking for. In the request JR mentioned needing three crossbows.
06/05/18: JR was contacted by Tenpoint and they offered to sell SC as many Invader G3 Crossbow combos as we wanted for $339.00 per bow package. A motion was made to purchase three crossbows by Bryan, seconded by Ray. JR will contact Tenpoint and purchase three crossbows
06/25/18: Bryan provided JR with SC credit card number to order bows. JR will order bows and have them for practice tune up at end of July
08/07/18: JR ordered bows on July 13th, $1195.00, bows were delivered to Bryan H's house, and have been sighted in. Erich mentioned there was a different nock on the new bows that Bryan wanted to change out.
Sale of old crossbows: Erich mentioned Bryan wanted to use free auction site, however Erich didn't know particulars of auction site and consensus by members present was we didn't want to drag out the sale of the crossbows into the fall and no one wanted to pursue auction site to setup and maintain. Also, people that wanted crossbows have already made it known that they want one. Sue made motion to move forward with selling crossbows to members for $50.00 per crossbow without using auction site. Elaine second motion…motion passed. The three crossbows will be sold to the following individuals:
Erich
Jim G.
Scott W.
Elks or AMVETS: Has the AMVETs been contacted?
Need to finalize meeting destination. If we are staying with Elks someone needs to contact AMVETS and let them know of our decision so they can open up room reserved for us, and also need to go and take down SC sign by elevator at AMVETS. A motion made to stay at Elks. Bryan will contact AMVETs to let them know of our decision, and stop by to remove plaque from AMVETs
06/25/18: Bryan attempted to contact lady from June 5th thru the 25th and was unsuccessful
08/07/18: JR contacted Brad at AMVETS and has informed them that SC would no longer be hosting meetings at AMVETS. Plaque has been picked up.

Teddy Roosevelt Day: Sunday 09/30/18
Yes there is interest, tabled until August meeting
08/07/18: JR & Stan volunteered to attend event with spray coupe, ATV & chair, along with other SC items.

Crossbow Practice: Practice scheduled for Wednesday's at 6:30 PM from August 8th thru September 12

NEW BUSINESS:
YCC: Facility Use Agreement has been signed and will be emailed to Tim T. SC members looked over agreement and would like to submit form to YCC so we can hunt fall of 2018

Kenny Heck in kind donations: $590.00

Stephen Schneider in kind donations: $225.00

Raffle Tickets: most members present report sales have been slow…lots of tickets left to sell

Sportsman Expo: December 7th & 8th, Sue made a motion to register for event, and Sarah S. second….motion passed. JR will submit form for early bird registration for a 20'x20' end cap floor space $325.00.

Tune Up Shoot: Matt G. suggested scheduling a turn up shoot with Mark S. again this year. Erich is going to visit with Mark about possible dates closed to our pheasant hunt in October

Hunting Blinds: Setup and Location
Hard Sided Blind: need to assemble and build floor. JR made suggestion to build an 8'x8' floor since same amount of materials will be used for the actual size of blind. Erich and Nathen are going to build floor and assist with assembling blind once a location has been determined for blind
Davenports #1: Need to schedule work day/evening to setup feeder and clean blind. As well as trim shooting lanes and mow grass
Davenports #2: Can setup a second blind at Davenports if needed, second blind location undetermined however NE corner of property has nice area to hunt from
YCC: Jim and Matt volunteered to setup portable blind once facility Use Agreement has been received
Joyce Oatfields: Cannot hunt their land this fall, low deer counts
Endeavor Refinery: Can we hunt there this fall?

Life Jackets: Erich is going to work with Scheels in purchasing life jackets
Large: 5
XL: 5 mesh top…like Dan M
XXL: 5 mesh top…like Dan M
XXXL: 5 mesh top…like Dan M.
Adjourn:
Sue made motion to adjourn meeting and Seconded by Elaine…Meeting Adjourned