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2018 July Minutes

by SC Secretary: JR Kasper

Posted on 6/25/2018

Sporting Chance Minutes
06/25/18

GENERAL BUSINESS:
Attendance: Erich K., Bryan H., Stan, Deb, & Matt T., Bob W, Jackson B., and Jim & Matt G.

Review Minutes: minutes not reviewed

Review Treasures Report: Erich K. updated members present on balance in checking account and amount in CD's as of the 25th of June Bob W. made a motion to accept treasurer's report as is and Stan T second motion…motion passed.

OLD BUSINESS:
Fundraiser Ideas:
Gun Raffle: tickets available for members wanting to sell
Pizza Ranch: JR talked to Kyle. Fund raiser is done over the school year, and this spring is full. We need to pick up application to fill out and turn in. They will contact this fall to arrange a date. Event would be SC volunteers would help serve, wash dishes, and clean tables one evening during supper rush. SC would then receive a portion of the proceeds for helping. Use it as lead in to B2PH this fall, with money raised used for event to help offset costs.
04/03/18: May not have enough volunteers
05/01/18: JR is going to fill out application for this fall
06/05/18: Application filled out & turned in…will be contacted for date
06/25/18: nothing new to report
Sidewalk Sale at Sam's Club: Jim offered to smoke pork butts and serve as meal at Sam's Club
05/01/18: Jim will follow up Sam's Club…serve pulled pork sandwich & chips
06/05/18: discussion held regarding start up cost of fundraiser what projected sales would be to break even. Conservative estimate is needing $300.00 seed money to prepare a pulled pork sandwich, chips, cookie, and pop. JR led discussion regarding concern for amount of seed money needed and volunteer as well as date not being set. Bryan agreed with with JR's concern. A motion was made to not pursue until we can find out what dates are still available at Sam's Club. Jim was going to check on dates
06/25/18: update from Jim G.

Escape To The Lake: Wrap Up

AGFE: Wrap Up
44 participants
13 boats
Suggestions for next year:
Provide Polaroid camera to take pictures of each individual at event
Purchase more life jackets…use grant money




Shelter at Center: Posts still need to be painted or covered and landscaping completed…tabled until April 2015. Bryan will coordinate with Barry to landscape area around shelter and paint/cover posts.
07/07/15 Update from Bryan H. … no action taken. Bryan H. will contact Barry about possibly scheduling equipment and volunteer work during member campout in August.
04/05/16: Tabled until May
05/03/16: Tabled until June
06/07/16: Tabled until August
08/02/16: Do work at member campout? Member campout cancelled
09/06/16: 23 posts - 4-1/2" in diameter, lengths vary…create cover post at 48"… Table until June 2017 since work did not get done with member campout being cancelled. Work day has been set for 06/10/17 to finish stop barriers, landscape, and clean shelter for Escape To Lake.
04/04/17: Need to change work day as the original work day now coincides with the AGFE. No work day set, possible work day suggested 06/03/17
05/02/17: Work day set for 05/09/17. Scott W. volunteered to pick up necessary supplies. He has a connection with Midwest Plumbing
06/06/17: No work day planned…possibly at member campout. JR is going to check on pricing for 5" pipe & caps
06/27/17: JR called Western Steele and Plumbing. They carry 5" pipe. The cost of the pipe is $3.41 per foot, and $13.70 per cap. The approximate cost to cover pipe with PVC and cap will be $700.00. We are short $300.00.
08/01/17: JR led discussion regarding existing products purchased for shelter and what to do with them. A recommendation was made to take back all purchased items before 90 day window is up and we can only get store credit. If we are to proceed with PVC covering move forward with the 5" pipe found at Western Steele and Plumbing. Sue made motion to take back items and Stan seconded motion…motion passed
08/05/17: UPDATE…missed getting refund applied to credit card by one day. We now have a store credit at Menards for $344.87
09/05/17: Discussion held to increase budget to $1000.00 in 2018, and table work until April 2018 and schedule work day at that time. Ray made motion to add $1000.00 to 2018 budget and table work day until April 2018, Bryan seconded motion…motion passed
04/03/18: Need to set a work date to complete work at Shelter in Center or remove from agenda
decided at meeting to paint posts instead of covering with plastic pipe
04/28/18: Stan, Erich, Nathan, & Jackson cut posts level
05/01/18: Need to set two dates to complete work
Back fill & concrete pipes: Nathan, JR, & Bryan…done 05/05/18
06/05/18: need to set date to finish up… Sand, prime, & paint
06/25/18: need to set date to finish up… Sand, prime, & paint

Member Campout: cancelled, and will have a member picnic in September. Sue volunteered to coordinate.
Picnic - Sue reserved shelter at Jaycee Park for September 14th, from 4-11 PM. The shelter and Beverage permit has been purchased, $95.00

Crossbows: Ray mentioned it is not good…update from Ray at next meeting
Bryan made suggestion to not get existing bows refurbished.
JR contacted Tenpoint:
Visited with Sabrina (P) 1-330-628-9245 (E) ssimon@tenpointcrossbows.com
All donations for the three companies go through her
No application to fill out
Horton, Tenpoint, & Wicked Ridge have merged into a single company
JR emailed Sabrina on April 26th with information about SC and what we are looking for. In the request JR mentioned needing three crossbows.
06/05/18: JR was contacted by Tenpoint and they offered to sell SC as many Invader G3 Crossbow combos as we wanted for $339.00 per bow package. A motion was made to purchase three crossbows by Bryan, seconded by Ray. JR will contact Tenpoint and purchase three crossbows
06/25/18: Bryan provided JR with SC credit card number to order bows. JR will order bows and have them for practice tune up at end of July

McQuades: Wrap Up.






Elks or AMVETS: Has the AMVETs been contacted?
Need to finalize meeting destination. If we are staying with Elks someone needs to contact AMVETS and let them know of our decision so they can open up room reserved for us, and also need to go and take down SC sign by elevator at AMVETS. A motion made to stay at Elks. Bryan will contact AMVETs to let them know of our decision, and stop by to remove plaque from AMVETs
Bryan attempted to contact lady from June 5th thru the 25th and was unsuccessful

Teddy Roosevelt Day: Sunday 09/30/18
Yes there is interest, tabled until August meeting

NEW BUSINESS:
Archery:
Practice scheduled for Wednesday's at 6:30 PM from August 8th thru September 12.
Crossbows ordered and will be available for practice to begin on the August 8th. Crossbows are being shipped to Bryan's house.
Sale of old crossbows: $50.00 per crossbow
Erich
Stan T.
Scott W.
Donation:
Ardella = donated $25.00
Tim Miller = donated $100.00 - SC pontoon used to pull log out from under his dock

Adjourn:
Stan made motion to adjourn meeting and Seconded by Bob…Meeting Adjourned